Travel Agreement

AGREEMENT FOR PROMOTIONAL GROUP TRAVEL ARRANGEMENT

 

I, the undersigned, do hereby retain and employ the services of Bonner Travels, LLC of Addis, Louisiana (hereinafter "Agency") to advise and assist me and/or any designee in connection with the planning, making reservations, and organizing group travel arrangements.

TERMS AND CONDITIONS

I understand that the terms and conditions listed below incorporate the basis upon which promotional group bookings are accepted, processed, and managed by the Agency. By requesting a booking, I agree to these terms and conditions as they are listed below. I understand that terms and conditions on this page are in addition to the terms and conditions listed on the supplier’s website. I understand that I must review, study, and agree to all terms and conditions prior to making the commitment of paying any deposit.  I understand that the Agency and supplier reserve the right to update the terms and conditions as necessary, and any applicable changes will be communicated either electronically via email or via updates to the Agency’s or supplier’s website.

PROMOTIONAL GROUP TRAVEL

I understand that promotional group travel consists of ten or more individuals, including but not limited to strangers of all different ages, races, and ethnicities, traveling to a common destination and having common travel dates, travel itinerary, and transportation.  I understand that the Agency provides prearranged, reserved accommodations for all promotional group types.  I understand that the promotional group travel types provided by the Agency includes: cultural immersion group tours, group with cultural excursions based on destination; Essence of Melanin, women’s only travel group tours; Mini Me Travels, child friendly group tours; and leisure groups, group with minimum itinerary items.  

RESERVATIONS

I understand that each reservation must include a $150 - $250 non-refundable, non-transferable deposit per person depending on the specific group destination. I understand that no reservations will be deemed complete and no travel space will be held for any traveler until a full deposit is made. I understand that double rooms are limited to two travelers per room.  I understand that room matching is available if needed.

I understand that the Agency reserves the right to refuse a booking without giving any reason and shall in that event return any deposit received.

I understand that each traveler’s name must match exactly as listed on the passport for international travel or government-issued photo ID for domestic travel.  I acknowledge and understand that cancellation and/ or change fees could result from name discrepancies.

AGE RESTRICTIONS

I understand that alcoholic beverages will not be served to travelers under the legal age for alcohol consumption in the country being visited. I understand that countries have different age limits for the consumption of alcohol and other activities. I acknowledge and understand that I must ensure that I and any minors that I am responsible for satisfy the age limits before participating in any activity with age limits. I agree to release the Agency and supplier from all liability and claims arising from the inability to participate in such activities.

I understand that minors under age 18 traveling to certain foreign countries must be accompanied by both parents/ guardians or have a notarized letter of consent signed by the parent(s)/ guardian(s) not traveling. I understand that the Agency and supplier are not responsible for any losses if the traveler fails to have appropriate notarized documentation. I understand that if one parent is deceased or the child has only one legal parent/guardian, a notarized statement must be obtained as proof.

COVID TRAVEL REQUIREMENTS

I acknowledge and understand that COVID-19 is an extremely contagious disease caused by the SARS-CoV-2 virus, and it can lead to severe illness and/or death. I understand an inherent risk of exposure to COVID-19 exists in any public place where people are present. I acknowledge that as a participating traveler of any Agency promotional group travel and events, I am willingly and knowingly participating in activity that could lead to exposure and/or contraction of COVID-19.

TRAVEL INSURANCE

I understand that that the Agency recommends travel insurance.  I understand the Agency cannot be held responsible for the traveler's failure to obtain appropriate travel insurance. I understand the Agency will not be held liable for any costs incurred by the traveler resulting from his/her failure to obtain adequate travel insurance.

ROOM MATCHING

I understand that if room matching is needed, I must initially request a single room and the single supplement fee will be included in the total payment.  I understand that once and/or if a roommate is matched and assigned to me, the single room will be changed to a double room and the single supplement fee will be removed from the total payment.  

I understand that travelers desiring room matching will be paired in groups of two based on best compatibility as shown in the room matching survey.  I understand that room matching assignments will be the same throughout the duration of the group event. I understand that if new room assignments are required in the event a disagreement or conflict arises between paired roommates, each individual traveler involved in said disagreement or conflict will be personally responsible for finding and reserving his/her own separate accommodations.  I understand that the Agency will not under any circumstance be responsible for additional room assignments or accommodations.

AIRFARE

I understand that airfare is not included in land-only group travel; however, airfare can be requested.  I understand that a non-refundable airfare booking service fee will be added per person for all domestic and international flights. The non-refundable airfare booking service fee is $100 per person for all domestic flights and $250 per person for all international flights. The non-refundable airfare booking service fee on domestic flights shall be waived for infants and children up to the number of adults traveling if the child is under the age of two (2) at the date of departure and acceptable proof of age is presented at the time airfare booking is executed.

PAYMENTS

I understand that minimum payments must be paid in accordance with the schedule listed in the promotional group travel summary table, or payments must be paid in full at time of reservation.  I understand that payments must be paid through the Agency’s website, bonnertravels.com. I understand that the Agency reserves the right to cancel the reservation and impose cancellation charges if any payment is not received as detailed within the promotional group travel summary table or if the traveler’s credit card is declined.  I understand that the Agency will not be re​​sponsible for value of cancelled land and/or air reservations due to missed payment.

I agree to provide the Agency with an active credit card number in which I am authorized to use. By executing this agreement, I consent to any such Agency-initiated credit card transactions including manually processed payments. The Agency agrees to keep such credit card information in a safe and secure physical or online location and to notify the undersigned immediately if it has knowledge of or suspects there has been a security breach.

I acknowledge and agree that if a traveler disputes a credit card transaction or performs any form of chargeback after the traveler has authorized a payment, the traveler and any minors that they are responsible for will be immediately removed from the promotional group and the non-refundable fee will be retained.

PRICES

I understand that all prices are per person in US Dollars unless specified otherwise.

AMENDMENT AND CHANGE FEES

I understand that an amendment/ change fee of $100 plus any applicable supplier fees will apply to any change made to any traveler's reservation once confirmed, unless the amendment/ change is caused by the Agency.  I understand that changes include name changes or corrections and removal of services such as excursions or optional tours.  I understand that all unused services are non-refundable.

CANCELLATIONS AND REFUNDS

I understand that reservations for any traveler of the promotional group may be cancelled at any time by written notice by the person who made the booking. I understand that if notice of cancellation is received before the final payment is due, the associated non-refundable deposits will be retained along with a $100 cancellation fee per reservation.  I understand that if cancellation is made after final payment is due, cancellation fees will apply as indicated in the table below.

Cancellation Fees:

More than 65 days prior to departure: loss of deposit(s) plus $100

Between 64 & 36 days prior to departure: 30% of total reservation cost plus $100

Between 35 & 08 days prior to departure: 50% of total reservation cost plus $100

Between 07 days & day of departure: 100% of total reservation cost plus $100

I understand that if a traveler in a party cancels and there is a room change caused by this cancelation (such as a double room to single room or triple room to double room), the charges for the new room type will be the responsibility of the remaining traveler.

I understand that if a traveler fails to join the trip on the day of departure, cancellation fees will be 100% unless the travelers both (1) notifies the Agency of the delay, and (2) joins the trip later at their own expense.

I understand that if the Agency or supplier cancels a trip as a result of a Force Majeure Event, a future travel credit (FTC) to the value of funds paid to date less any third-party costs or fees incurred will be provided.  I understand that all FTCs will be valid for 24 months from date of issue and void thereafter.  I understand that if a trip is terminated mid-trip due to a Force Majeure event, if the Agency or supplier provides the traveler with any alternative services or assistance (such as hotels or travel), then the traveler agrees to pay for these costs.

I understand that I am responsible to make any necessary claims to my insurer if applicable.

EARLY RETUNE, ILLNESS, OR ABSENCE

I understand that any early return expenses are the traveler’s responsibility. I acknowledge and understand that there is no refund for absence or early departure from a promotional group trip or event, including but not limited to missed accommodations, transfers, meals, sightseeing, cruises, or optional extensions.

GROUP PHOTOS AND VIDEOS

I understand that the Agency and supplier will from time to time organize group photo and video opportunities as part of promotional groups. I understand that such photos and videos along with candid photos and videos may be captured and shared to the Agency’s and/ or supplier’s websites and social media channels including, but not limited to, Facebook, Instagram, Twitter, TikTok, Pinterest, or LinkedIn. I understand that the Agency and supplier will not share the photo(s) or video(s) with anyone for any use other than for Company promotion. I understand that if I do not desire to be photographed or videoed, I must remove myself from the group photos and videos and inform the Agency of my choice to not participate.

TRIP PARTICIPATION

I agree to accept the authority and decisions of the Agency and supplier while participating in the promotional group. I agree and understand that, if in the opinion of any person in position of authority (such as, Agency, supplier, a local supplier, or hotel manager), the traveler’s health (including impact of an epidemic or pandemic), level of fitness or conduct at any time before or during a trip is endangering or appears likely to endanger the traveler’s health or wellbeing of any third party (including any of our other travelers) or the safe, comfortable, or happy progress of the promotional group, the traveler may be excluded from all or part of the promotional group without refund or recompense.

I understand that some experiences involve outdoor activities and/or can be physically demanding and may require signature of a waiver. I understand that the traveler must make a personal, individual decision about experiences and only participate in activities that suit the traveler’s physical ability.

I understand where a traveler is excluded, the Agency and supplier will have no further responsibility towards the traveler (including any return travel arrangements), and the Agency and supplier will not meet any expenses or costs incurred as a result of the exclusion.

GROUP TOGETHERNESS

I understand that the Agency and Tour Director may, at his or her discretion, require any traveler to withdraw from any group event or tour if he or she deems the traveler’s acts or conduct offensive or a nuisance to other travelers.  I understand that such acts include, but are not limited to, intoxication; being under the influence of drugs; verbal or physical abuse or altercations; harassment of any kind; bullying; lack of decency and respect for others; using racial slurs or offensive language towards others; racist acts of any kind; violence or threat of violence; any criminal activity; and any behavior or conduct which brings the Agency or provider into disrepute or damages its goodwill.

I understand and acknowledge that travelers that are dismissed from the group will incur the cost of any applicable cancellation fees and costs for alternate transportation to return back to the United States.  I understand that any and all unused services are non-refundable, and neither the Agency nor any of the tour operators shall have further liability. 

TRAVEL DOCUMENTS

A passport is required for all international travel. Travelers will need a valid passport to board an international flight and to enter the country. Passport cards will not be accepted as form of identification for international air travel. Passports must be valid for at least six (6) months after the date the traveler enters a foreign country.  U.S. citizens can use any government-issued form of identification to travel between the U.S., Puerto Rico and the U.S. Virgin Islands.

GROUP DOCUMENTS

I understand that provided full payment has been received by the final payment due date and registration is completed, travel documents will be available to download in electronic format no later than 21 days prior to travel.  I understand that hard copies or paper documents will not be provided, and travelers will receive e-documents.

MISCELLANEOUS

I understand that the Agency is not responsible for any misplaced, lost, or stolen personal items including passports, documents, or luggage.

I agree and accept that the Agency is not responsible for any injury, damage, or loss that the traveler may suffer (1) while participating in any third party provided or operated excursion or activity; and (2) on account of any conditions, actions, or omissions that are beyond the reasonable control of the Agency.

I agree to review provided travel documents for accuracy upon receipt.  I understand that it is the traveler’s responsibility to review the accuracy and provide feedback of all documentation provided by the Agency to the traveler.

I understand that one or more visa(s) may be required depending on the location of the promotional group destination and nationality.

I understand that prior to submitting any deposits, travelers must review (1) travel.state.gov for any travel warnings; and (2) cdc.gov/travel for updated medication information and health hazards.  

I understand that the Agency collects personal information as a part of this reservation to (1) process payments; (2) provide minimum required information to the suppliers delivering services; (3) mail or email documentation pertaining to the promotional group; (4) request feedback or evaluations of the Agency provided services; and (5) send marketing communications to until the traveler opts out of marketing communications.

I understand that travel is a personal decision and each traveler’s goals and experiences may differ. I agree that the Agency will not be bound by, or held liable for, any description, photograph, representation or warranty made by or provided by any independent third party sales representative or other person or entity relating to any vacation offered.

I understand that the Agency will receive commissions from many of the suppliers with respect to the travel reservations made for me and/or the group traveling with me and those commissions are in addition to the consultation and airfare booking fees I have agreed to pay as set forth above.

I understand that the failure of any party hereto to enforce, at any time, any of the provisions or terms of this agreement shall not be construed to be a waiver of such provision or term, nor of the right of any party thereafter to enforce such term or provision.

NON-DISPARAGEMENT CLAUSE

I agree not to disparage or denigrate the Agency orally or in writing. I agree that neither the traveler nor anyone acting on the traveler’s behalf will publish, post, or otherwise release any material in written or electronic format, make speeches, gain interviews, or make public statements that mention the Agency, its operations, travelers, employees, products, or services without the prior written consent of the Company.  I agree that if a traveler breaches  this provision, the traveler shall be held liable for direct as well as any incidental or consequential damages including, but not limited to, loss of revenue or loss of profits.

DISPUTE RESOLUTIONS

I understand that the laws of Louisiana govern the rights and obligations of the parties to this agreement and the interpretation, construction, and enforceability thereof. I agree that any action or proceeding brought against the Agency shall be brought solely in the courts of Louisiana. In the event any action or proceeding is initiated by traveler outside of Louisiana, the traveler agrees to pay the Agency's costs and reasonable attorney fees associated with defending such action or proceeding.

This agreement constitutes the entire agreement between the undersigned and the Agency, and there are no agreements or understandings concerning such agreement which are not fully set forth herein.

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Full service travel agency that specializes in cruises, group travel, all-inclusive resorts, destination weddings, and honeymoons.
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Baton Rouge, LA, USA
(662)368-8797
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Florida Seller of Travel Ref. No. ST15578 - CST 2090937-50 – Washington UBID No. 603189022 - Iowa Registered Agency No. 1202

© 2021 Bonner Travels, LLC.  All rights reserved.

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Full service travel agency that specializes in cruises, group travel, all-inclusive resorts, destination weddings, and honeymoons.

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Baton Rouge, LA, USA • (662)368-8797 • info@bonnertravels.com • By appointment only

Florida Seller of Travel Ref. No. ST15578 - CST 2090937-50 – Washington UBID No. 603189022 - Iowa Registered Agency No. 1202

© 2021 Bonner Travels, LLC.  All rights reserved.